Newsroom

My School Info - 2017 Enhancements

The January 2017 update of My School Info (MSI) provides several new features and additional data sets as listed below:

  • Share a Report capability
  • My Saved Reports functionality
  • Slider for Multiple Years
  • Implementation of Search Engine Optimization
  • Travelling transparent-type Top Menu Bar option
  • MSI Plus (District Statewide/School Statewide Reports) – Hyperlinked to LEA/Number for detailed info
  • Navigation option available from MSI – Search to MSI Plus (District Statewide/School Statewide Reports) by using search filters
  • New Data Sets: Congressional District search; ACT Aspire Science scores; Licensure Code Exception; Computer Science Initiative (Act 187 of 2015); Dyslexia; etc.

After logging into My School Info, authorized users can now see a “My Saved Reports” page that will allow them to save a custom report or, statewide report for later use with “Save Report” feature. Users who are not logged into the system can send a custom report or, statewide report to an e-mail address with the “Share Report” feature.

Custom reports have been enhanced with a new slider to choose the year range to run the reports.

Statewide reports can now be limited to specific list of schools or, districts by performing a school or, district search and then clicking “Generate Report”. In addition, when viewing a statewide report, a school or, district can be viewed by clicking on the name of the school or, district.

New data sets available to include: ACT Performance Counts which include the number of students tested, ACT Aspire Science scores, teacher license exceptions, computer science enrollment by course and by grade and race, and student dyslexia counts,

Please refer the attached PDF document with the memo for more detailed instructions.

My School Info enhancement features video showcase: https://www.youtube.com/watch?v=SKD0ydcYPz0

My School Info URL: https://myschoolinfo.arkansas.gov

ADE Division of Research & Technology launches its new reporting portal – My School Info.

The Arkansas Department of Education (ADE) Division of Research and Technology is pleased to announce the launch of its new reporting portal – My School Info (MSI) which comes with three (3) diverse in-built modules (as listed below) to cater for a range of stakeholders in the form of school / district administrators; researchers; policy makers; education program offices; and parents to make informed decisions.

MSI Modules:

  1. My School Info – Search & Compare
  2. My School Info – Analyzer
  3. My School Info – Plus: Statewide Reports by LEA (Local Education Agency)

MSI portal provides easy mechanism and a hands-on experience for general public to search for Arkansas K-12 schools and/or, districts on a number of search criteria with the ability to compare/contrast common data points (as listed below) between selected districts/schools as well as comparing the to the Arkansas State Averages.  This site is maintained by the ADE Division of Research & Technology and most data is provided by Arkansas public school districts.

MSI Data Focal Points:

  • LEA Information: District Boundaries, Addresses, Contacts and School Status
  • Student: Attendance, Average Daily Membership, Course Enrollment, Demographics, Discipline, Dropouts & Withdrawals, Free/Reduced Lunch, Gifted & Talented, Graduates, Homeless, Home Language, Retention, School Choice
  • Finance: Expenditures, Millage, Property Values, Revenue, Transportation
  • Personnel: Classified Staff, Licensed Staff, Teachers (Race, Teaching Experience, Degrees), Licensed Salary Schedule by experience
  • State Assessments: ACTAAP, PARCC and ACT Aspire
  • National Assessments: NAEP and ACT

Visit the new site at https://myschoolinfo.arkansas.gov/

For feedback and improvement, please email comments directly to ADE Division of Research and Technology at ADE.RTWEB@Arkansas.Gov.

Acronym Translator, Course Codes and Job Codes updated on ADE Data Center

The Arkansas Department of Education (ADE), Division of Research and Technology recently updated three more applications on its ADE Data Center homepage, as listed below:

  1. ADE Acronym Translator (AAT)
  2. Course Code Management System (CCMS)
  3. Job Code Management System (JCMS)

All three applications are responsible web design (Mobile & Tablet Compatible) with search by Key words, variations of sorting and export capability to Microsoft Excel. The upgrades are on the lines of department’s commitment to provide user-friendly applications along with high-quality, near real-time updated information on Acronyms, Course Code and Job Code information for public and school districts.

ADE Data Center Update

The Arkansas Department of Education (ADE), Division of Research and Technology is releasing an updated ADE Data Center homepage along with four (4) new, mobile-friendly, Directory Applications listed below:

  1. ADE Employees Directory
  2. School Locator
  3. School Personnel Directory
  4. NCES ID Directory

The ADE Data Center website is a collection of data systems, data tools and informational reports for educators, parents, policy makers, and others needing access to official education data from the Arkansas Department of Education (ADE). This site is maintained by the ADE Division of Research & Technology and most data is provided by Arkansas public school districts.

New Features:

  • Revamped Homepage with Responsive Web Design (Mobile & Tablet Compatible)
  • The 4 Directory Apps allows users to search by keywords and key titles
  • Introduction of Index search by alphabets and numbers for the directory apps
  • Addition of App Statistics page on the main menu for ADE Data Center
  • Addition of Arkansas K-12 Profile page on the main menu for ADE Data Center
  • About Us menu for ADE Data Center expanded to include location and staff information

Visit the new site at https://adedata.arkansas.gov/

For feedback and improvement, please email comments to ADE Division of Research and Technology at ADE.RTWEB@Arkansas.Gov.

Note: It is recommended to view the new ADE Data Center on latest versions of Internet Explorer (IE 11 or, IE Edge), Mozilla Firefox, Google Chrome and Safari.

2016-2017 Statewide Information System (SIS) handbook published on ADE Data Center

The 2016-2017 Statewide Information System (SIS) handbook has been published on the ADE data Center website.

The SIS handbook is released on March 1st of every year.  The Statewide Information System is updated yearly, either to remove data elements that are no longer needed, modify current data collection items per cycle or, to add new data elements as required by Ad-hoc, State and Federal reporting requirements. 

On a high-level overview, this year the Arkansas Department of Education (ADE) is adding two new tables for data collection, namely the Contracted Non-Employee Table and the School Board Training Table.  Additionally, there are over 48 updates (add, delete, modify) to improve the over-all data collection process.  Few examples of new data elements are the addition of the Breakfast Programs, the Lunch Programs, the Academic Programs and the Enrichment Programs to the School Table. A summary table and description for all the changes for 2016-2017 has been included under section “Data Changes for this Year’s Handbook on page 158 through Page 161 of the 2016-2017 SIS Handbook.

The  2016-2017 Statewide Information System (SIS) handbook is now published on the ADE Data Center under SIS menu/icon and available via the link https://adedata.arkansas.gov/sis/SISHandbooks.aspx. 

The SIS implements the provisions of several Arkansas General Assembly enactments which mandate that the ADE make extensive use of information Technology (IT) at the state and the local levels to provide accurate and timely information to policy makers and to the reduce the state reporting burden. This is an important data collection and reporting process which requires continuous attention to detail throughout the year encompassing nine (9) submission cycles.  

ADE Quick Links Website Release

The Arkansas Department of Educations (ADE) is pleased to announce the release of a new website in the form of ADE Quick Links. The website is available at http://adequicklinks.arkansas.gov.

The ADE Quick Links website is equipped with quick launch-pads and shortcuts for department’s important data and information related web tools as listed below and has Mobile and Tablet View compatibility functionalities.

ADE Quick Links Modules:

  • ADE Commissioner’s Memo
  • ADE Staff Directory
  • School District Information
  • ADE Data Center
  • StudentGPS Dashboard
  • School Personnel Directory
  • Statewide Information System
  • Arkansas Student Intervention System
  • Standards – Curriculum Framework Documents

The department is constantly working on making most of the above launch-pads compatible with mobile and tablet viewing. ADE Commissioner’s Memo and School District Information (LEA Information) already have mobile and tablet view compatibility options with today’s release. School Personnel Directory and ADE Staff Directory will be next applications to follow-on. School Administrators are encouraged to keep the School Personnel Directory information updated in APSCN by directing their district's APSCN/SIS Cycle Coordinator accordingly.

ADE Enterprise-level Information Systems like Arkansas Student Intervention System, StudentGPS Dashboard and Statewide Information System launch pad information have been added to ADE Quick links to provide a quick information guide for the systems. For logging-on to these systems, please continue to use the regular website links using Internet Explorer web browser.

The new website is ready for access now. For feedback and improvement, please email comments to ADE Division of Research and Technology at ADE.RTWEB@Arkansas.Gov.

New ADE Commissioner's Memo System

The Arkansas Department of Education is pleased to announce the development of a new ADE Commissioner’s Memo (ACM) system. The system is available at http://adecm.arkansas.gov and includes multiple enhancements that are user-friendly.

The new ACM system includes the following major enhancements:

  • Automatic E-Mail Push notifications to School District Personnel - Superintendents, principals, federal program coordinators, technology coordinators, test coordinators, and general business managers will receive subject-related e-mails notifying them once new memos are posted. E-mail addresses are pulled from the Arkansas Public School Computer Network (APSCN), so districts are encouraged to update their contact information in Statewide Information System (SIS).
  • E-mail Subscription Feature – This feature, which conforms to the Arkansas Single Sign-On (SSO) system, allows individuals to subscribe to receive memos. Because of IT security concerns, SSO prohibits certain e-mail domains from being used. School personnel are encouraged to use their district-provided e-mail addresses to sign up to receive the notices.
  • After Hours E-mail Blasts – The system allows ADE to release important notices immediately, including after hours. This allows designated school district personnel or those who have signed up for the e-mail subscription feature to receive critical updates at any time.
  • Mobile and Tablet View Compatibility – The new system is now mobile and tablet friendly. Users of mobile and tablet devices will be able to view memos easily from their smart phones and devices.

 

Website URL: http://adecm.arkansas.gov

IT Security Policy

IT Security Policy

The Arkansas Department of Education (ADE) recently conducted an analysis of the IT Security Policy and solicited feedback for revisions needed to the policy.  The IT Security Policy has been updated by ADE in collaboration with the Department of Information Systems, Bureau of Legislative Audit, and district technology coordinators across the state.  The policy revisions reflect national best practices for each of the seven standards: Security Management, Physical Security, Network Security, Access Control, Application Development & Maintenance, Incident Management, and Business Continuity. 

The updated IT Security Policy is reference to memo # RT-15-010 and has been posted on the ADE Data Center by selecting the ‘Security Resources,”

URL: https://adedata.arkansas.gov/security/

Memo #: RT-15-010

Arkansas Department of Education launches School Report Card – Data by LEA Portal

The Arkansas Department of Education (ADE) expanded its ADE School Performance Report Card website to include School Report Card – Data by LEA Portal. The portal has been designed and architected by the Division of Research & Technology at the Arkansas Department of Education.

The School Report Card – Data by LEA Portal has reports on various subject areas as listed below, that can be downloaded in the form of Excel, CSV and PDF and is extremely useful data researchers and stakeholders to facilitate data-driven decision making (DDDM).

Website URL: https://adesrc.arkansas.gov/lea

Subject Areas:

  • District Characteristics
  • Student Demographics
  • Achievement - Benchmark
  • Achievement - NRT
  • Achievement - College Entrance
  • School Performance
  • School Environment
  • Retention
  • Teacher Quality
  • School Board Members
  • School Choice
  • School Funding
Arkansas Earns Top Spot for Education Information Systems by DQC

Arkansas Earns Top Spot for Education Information Systems by DQC

The Data Quality Campaign (DQC) identified Arkansas as a leading state in its Data for Action 2014 report.   The Arkansas Department of Education (ADE) is joined by Kentucky and Delaware for the top spot.   More information about the achievement, including an executive summary, is provided below. 

  • Executive Summary Link: http://dqc-staging.snapshotdev.com/your-states-progress/executive-summary/

This is an achievement for ADE and Arkansas Public Schools.  It speaks to the growing culture of data use and the ability of school districts to submit complete, correct and current data for data-driven decision making capabilities at all levels in education.  


Arkansas Department of Education launches its online ADE Tech Plan Submission System!

Arkansas Department of Education launches its online ADE Tech Plan Submission System!

The ADE Technology Plan Submission System (ATPS) is a new tool available on the Arkansas Data Center. ATPS provides a single location process by which local education agencies across the state can submit and store local technology plans.

The Arkansas Department of Education no longer requires local education agencies to submit technology plans for state review and approval. Although technology plans will no longer be submitted for review and approval, local education agencies are encouraged to continue planning for their information technology needs.

The Arkansas Tech Plan Submission System (ATPS), including tutorials, can be accessed at the following web address: https://adedata.arkansas.gov/atpsmain/.

Authorization and Access to ATPS is through Single Sign-On (SSO) and not TRIAND. ATPS users will need a State Single Sign-On username and password to log-on to ATPS with their Job Function set and approved as “Technology Coordinator”.

 E-Mail Support:  adetechplan@arkansas.gov.                    

 

 

 

 

Arkansas Department of Education launches 4 New Systems of Accountability!

Arkansas Department of Education launches 4 New Systems of Accountability!

Four (4) new Systems of Accountability were launched by the Arkansas Department of Education (ADE) on August 21, 2014. The divisions of Research & Technology and Public School Accountability have been instrumental in building these systems. All systems need Triand credentials (User ID and password) to log-on.

  1. 2014 ESEA Preliminary Reports: URL - https://adedata.arkansas.gov/arc
  2. Arkansas Student Growth Trajectory Portal: URL - https://adedata.arkansas.gov/asgt
  3. Assessment Correction Engine: URL - https://adedata.arkansas.gov/ace
  4. Student Ordinal Assessment Rank (SOAR) Data Portal: URL - https://adedata.arkansas.gov/sdp
SunGard K-12 Education Celebrates Arkansas Department of Education, Arkansas Schools

SunGard K-12 Education Celebrates Arkansas Department of Education, Arkansas Schools

At the Arkansas’ Second Annual Data Conference held on August 7-8, 2014, SunGard K-12 Education recognized the Arkansas Department of Education and Arkansas school districts for their remarkable strides in using data to answer relevant and insightful questions about teaching and learning. At the conference, themed Using Data as a Flashlight, Chris Everleth, SunGard K-12 Education’s vice president of development, presented a plaque to Michael Hernandez, Arkansas Department of Education deputy commissioner, recognizing the state’s accomplishment as being the first of only two states to have achieved the Data Quality Campaign’s 10 targets for ensuring effective data use.

According to Cody Decker, the Division’s Assistant Commissioner and Chief Information Officer, the ADE Data Center plays a vital role in supporting the state’s commitment to use data as a flashlight for illuminating opportunities to enhance teaching and learning while preserving and protecting the confidentiality of protected student information.

For details regarding the news post, click on the below link:

http://sungardk12.com/arkansas_department_of_education/

To read SunGard K-12 Education’s recent case study about the ADE Data Center, please CLICK HERE.

Interim Board Interim Board Jacksonville/North Pulaski School Application Released!

Interim Board Interim Board Jacksonville/North Pulaski School Application Released!

The Division of Research and Technology has built a new application in the form of Interim Board Interim Board Jacksonville/North Pulaski School Application for the ADE Commissioner's Office. The tool is accessible thru the ADE Data Center. The application was launched on August 14, 2014.

Website URL: https://adedata.arkansas.gov/iba

Arkansas Student Intervention System launched!

Arkansas Student Intervention System launched!

The Arkansas Department of Education (ADE) is pleased to announce a new system to manage and monitor student interventions, the Arkansas Student Intervention System (ASIS).  The system was piloted with six school districts in Spring 2014 and will launch for all school districts in August 2014.  The launch parallels implementation of the eSchoolPlus student management system. 

ASIS is web-based and allows educators to create Intensive Reading Interventions (IRI) and Academic Improvement Plans (AIP) for enrolled students in the areas of Mathematics, Literacy, and Science.  ASIS provides educators with the ability to monitor student progress and modify student interventions depending upon the needs of the student throughout the school year.  In addition, teachers may also generate a Student Academic Report (SAR) to be printed alongside the AIP or IRI. The SAR provides a snapshot of the students overall academic status and is typically used a discussion piece with the student’s parent or guardian.

Built based on educator feedback, ASIS was designed to provide educators with intervention information in an accessible, intuitive, and easy to use format.  ASIS will integrate with the Arkansas StudentGPS dashboards, which will also be available to all districts in August 2014.

Website URL:  https://adedata.arkansas.gov/asis/ 

E-Mail Support:  ade.asis@arkansas.gov.

Arkansas Department of Education Roster Verification System launched!

Arkansas Department of Education Roster Verification System launched!

The Division of Research and Technology has built a new application in the form of Roster Verification System (RVS) for the school districts. The system is accessible thru the ADE Data Center and requires Triand Credentials to log-on. The application was launched on June 30, 2014.

The RVS allows teachers to verify their current class rosters for accuracy and pulls data nightly from eSchoolPlus Master Schedules.

Website URL: https://adedata.arkansas.gov/rvs

Arkansas Department of Education Abstract of Assessment Reporting System launched!

Arkansas Department of Education Abstract of Assessment Reporting System launched!

The Division of Research and Technology has built a new system in the form of ADE Abstract of Assessment Reporting System (AARS). The Abstract of Assessment Reporting System (AARS) is a collection of data and reports used by Fiscal and Administrative Services/Financial Accountability for state funding calculations. The assessment data is submitted by each county official on or before March 15 each year in compliance with A.C.A. §6-20-2201(g)(1). The system was launched on June 19, 2014 and will be used by ADE, Division of Fiscal and Administrative Services.



Website URL:
https://adedata.arkansas.gov/aars

Arkansas StudentGPS Dashboards - Opened to All Districts!

Arkansas StudentGPS Dashboards - Opened to All Districts!

The Arkansas Department of Education (ADE) is pleased to announce all school districts will have access to the Arkansas StudentGPS Dashboards beginning in the 2014-2015 school year.  StudentGPS was available to all eSchoolPlus districts in the 2013-2014 school year, and the majority of districts eligible to use the dashboards opted to take advantage of this no-cost tool for teachers and administrators.  As a prerequisite, districts must use the eSchoolPlus student management system in order to use the dashboards. The dashboards require no additional data beyond what is already entered into eSchoolPlus. 

Reviews from educators have been positive and focused on the ease-of-use and the breadth of daily-updated student data.   The dashboards enforce FERPA privacy protections (student data is restricted to those with a legitimate educational interest) and operate under Single Sign On.    

Examples of data in the dashboards include:

  • Student Demographic Information
  • State & Local Assessment Data
  • Grades & Credits
  • Daily and Classroom Attendance
  • College & Career Readiness Indicators
  • Local assessment data for DIBELS 6th, DIBELS Next, DSA, DRA, & STAR NEW!
  • Interventions for students NEW!
  • Dynamic Watch Lists NEW!

Website URL:  https://adedata.arkansas.gov/sgps/ 

E-Mail Support:  ade.studentgps@arkansas.gov.

Arkansas Department of Education launches Identity Management Service

Arkansas Department of Education launches Identity Management Service

The Arkansas Department of Education (ADE) launches its own Identity Management Service (IMS) on May 15, 2014. The ADE IMS is a multi-functional website developed for K-12 Public Schools across Arkansas. It is the result of a Data Quality initiative conducted by the Division of Research & Technology at the Arkansas Department of Education.

The purpose of the IMS is to enhance student data quality in school districts. A result of effective Data Quality Management and innovation in Entity Resolution, the IMS is an effort to increase the efficiency of the maintenance and management of student records.  The system is currently open only to ADE State-level Reviewers.

Website URL: https://adedata.arkansas.gov/ims

Arkansas Department of Education ARVA Portal System launched!

Arkansas Department of Education ARVA Portal System launched!

The Division of Research and Technology has built a new system in the form of Arkansas Department of Education ARVA Portal System (AAPS). The system was launched on May 8, 2014 and will be used by ADE, Division of Fiscal and Administrative Services and Arkansas Virtual Academy (ARVA); LEA # 6043700 staff (using Triand log-on credentials).

The portal will update after each enrollment cycle with information that shows students enrolled in ARVA for the quarter and their corresponding enrollment for the first three quarters of the prior school year. This data will be used for billing schools that have lost students to ARVA. The data will be used by ARVA to verify that their application data matches the ADE data.



Website URL:
https://adedata.arkansas.gov/aaps

2014 Educator Preparation Performance Reports Released!

2014 Educator Preparation Performance Reports Released

The Division of Research & Technology in partnership with the Division of Human Resources/Licensure released the Educator Preparation Performance Reports (EPPR) effective May 1, 2014.

To continuously improve the quality of the state’s educator preparation programs (EPP), the Arkansas Department of Education (ADE) worked collaboratively with the institutions of higher education to report data through Educator Preparation Performance Reports (EPPR). Identification of metrics and the report format were developed in collaboration with a representative committee from the 10 public and 8 private institutions with educator preparation programs in the state of Arkansas.

 

2013 Arkansas School Performance Report Card Released!

2013 Arkansas School Performance Report Card Released

The Division of Research & Technology in partnership with the Division of Public School Accountability released the 2013 Arkansas School Performance Report Card effective April 15, 2014.

The 2013 Arkansas School Performance Report was open for appeals and corrections process from February 28, 2014 thru March 16, 2014 for the school districts starting February 28, 2014. Independent communications to school districts and Commissioner’s Memo has already been released in the month of February 2014.

Website URL : https://adedata.arkansas.gov/src

The historical school performance reports and ESEA reports are available on the Archive Reports Center accessible via the URL https://adedata.arkansas.gov/arc/ .

ADE Schools of Innovation Application Launced!

ADE Schools of Innovation Application Launced

The Division of Research & Technology in partnership with the Division of Learning Services released the ADE Schools of Innovation Application effective February 13, 2014.

The log-on is via Triand authentication and one would need district-level access to complete the online web-based application. The SOI application is in compliance with Act 601 provides districts with a means to adopt new or creative alternatives to existing instructional and administrative practices in order to improve academic performance and learning for all students

Independent communications to school districts and Commissioner’s Memo has already been released in the month of February 2014.

Support


PARCC IT Planning Survey Released!

PARCC IT Planning Survey Released

The Division of Research & Technology in partnership with the Department of Information Systems (DIS) released the PARCC IT Planning Survey (PIPS) effective February 11, 2014.

The log-on is via Triand authentication and one would need district-level access to complete the survey application. The survey application will be used and reviewed by the DIS APSCN LAN Techs and/or the COOP TC’s as well.  Independent communications to school districts and Commissioner’s Memo has already been  released in the month of December 2013.



Support

 

ADE Division of Research & Technology updates its ADE Data Center Website

ADE Division of Research & Technology updates its ADE Data Center Website

The ADE Data Center has been updated with a new design and improved content. The new site enables easier navigation across systems and online resources. The website is a collection of data systems, data tools and reports for educators, parents, policy makers, and others needing access to official education data from the Arkansas Department of Education (ADE). This site is maintained by the ADE Division of Research & Technology and most data is provided by Arkansas public school districts.

New Features:

  • Revamped Homepage
  • Inclusion of dynamic introduction panel with focus on ADE Information Systems
  • Inclusion of Educators tab
  • Addition of Support feature
  • Updated Staff Page with emphasis on Educational Information Systems

Fast Facts about the ADE Data Center:

  • The site is visited on average 1,100 times per day.
  • The site contains over 2,500 certified data reports from school districts.
  • Over 30 systems/tools are accessible from the site. The most popular include:
    • Arkansas Educator Licensure System;
    • Arkansas Ed-Fi StudentGPS Dashboards;
    • Statewide Information System & ADE State Data Warehouse;
    • Course and Job Code Management Systems;
    • Standards Annual Accreditation System;
    • Contact Person Address Book; and the
    • Online Program Forms.

Visit the new site at https://adedata.arkansas.gov/

 Questions or comments?  Let us know by emailing ade.rtweb@arkansas.gov

 

 

Arkansas Department of Education implements Single Sign-On (SSO) for Educational Information Systems



Arkansas Department of Education implements Single Sign-On (SSO) for Educational Information Systems

The Arkansas Department of Education (ADE) in partnership with the Department of Information Systems (DIS) launched Arkansas Single Sign-On (SSO) system for state-provided educational applications effective January 7, 2014. The SSO project consisted of consolidating systems that store usernames/passwords into one as well as building a portal that will act as a “Launchpad” for accessing state-provided web based educational applications. The system is a web-based portal.

The first phase of SSO system will cover applications like Arkansas StudentGPS Dashboards and ADE Data Center Tools. IBM Cognos and eSchoolPlus systems will follow-on in phase 2 part of SSO implementation.

 The SSO portal includes user administration, self-password reset and other functionality to ensure accounts could be created and managed from one location.  Initially, the system would allow school district users to more easily access state-provided resources from one portal.   Eventually, the system should also allow district-approved “access managers” to more easily manage user accounts and their permissions/roles. 

Arkansas & Delaware Achieve DQC's 10 State Actions!

Arkansas & Delaware Achieve DQC's 10 State Actions!

Arkansas is one of two states leading the nation in using data effectively to improve education. For the first time ever, two states – Arkansas and Delaware have achieved all of Data Quality Campaign’s (DQC) 10 State Actions to Ensure Effective Data Use. These two states have marshaled the leadership, policies, and resources to overcome the barriers of turf, trust, technical issues, and time that many states still face.

For complete news article, please click on the following link.

http://www.dataqualitycampaign.org/blog/2013/11/arkansas-delaware-achieve-dqcs-10-state-actions/

Triand Support Tutorials Updated!

ADE Triand Support

 Triand is a web-based data service for teachers and serves as the official transcript system for Arkansas public schools.  The updated tutorials and podcasts provide step-by-step instructions for users to navigate the system. Whether you are new to the system or just need a refresher, these downloadable tutorials and videos will ensure you are able to access the student data you need to be successful in your role.

 The tutorials can be accessed from the ADE Triand Support site located on the ADE Data Center:  https://adedata.arkansas.gov/triandsupport/

Public School Choice Data Tracking System Launced!


Pubic School Choice Data Tracking System


Ark. Code Ann. § 6-18-1907(c), created by Act 1227 of 2013, requires the Arkansas Department of Education to collect data from school districts on the number of school choice transfers and to report its findings to the House and Senate Education Committees by October 1 of each year.

To facilitate the data collection, ADE has developed a new system in the form of Public School Choice Data Tracking System (PSCS). The system is located on ADE Data Center at https://adedata.arkansas.gov/pscs and can be accessed by any district-level user with a valid Triand Username and password. The system is designed in a way to collect data on school choice transfers of students both into and out of each district. District Administrators are asked to complete the data entry for their districts by September 30, 2013.

ADE District Bandwith Information Survey Released!


ADE District Bandwith Information Survey


The ADE built a bandwidth survey site in the form of District Bandwith Information Survey for school districts to use as an authoritative place to house data on bandwidth.  The survey has been pre-populated with data from APSCN and the DIS.  It is intended to be a living database that can be maintained throughout the school year.  The survey will be announced via an ADE Commissioner’s Memo later today, but we wanted to give you a heads-up as well. 



The survey can be accessed with any valid district-level Triand Username & Password at the following URL on the ADE Data Center:  https://adedata.arkansas.gov/dbi/



The ADE is requesting that you review the bandwidth data, update as necessary and submit it to the ADE by Monday, August 19. We’ve attempted to pre-populate as much as possible to reduce the amount of data entry, but there are some questions, particularly those about future planned bandwidth purchases, we’re unable to pre-populate.

There are notable questions on upload bandwidth, line type and local network (LAN) configurations that are not on the survey.  These may be added in the future.  We’ve attempted to limit the survey to the most pressing questions from the Quality Digital Learning Study Group and the FASTER Arkansas committee.

 

Community Advisory Board Application System launced!

Community Advisory Board Application System (CABAS)

Research and Technology has built a new system in the form of Community Advisory Board Application System (CABAS) for ADE Commissioner's Office . The tool is accessible thru the ADE Data Center.

 
Here’s the direct URL: https://adedata.arkansas.gov/cabas/


Arkansas Ed-Fi Dashboards - Educational Dashboards in Classrooms


Arkansas Ed-Fi Dashboards - Educational Dashboards to Promote Data-Driven Decisions in the Classroom

Educators across the state will soon have access to the state’s first educational dashboard system designed with the help from educators across Arkansas!  The Arkansas Ed-Fi Dashboards will empower educators with relevant, timely, student-centric information that will enhance data-decision making in the classroom to improve student achievement.

In the 2013-2014 school year, all districts who have implemented eSchoolPlus (Phases 1-3) will have access to the dashboards.  The remaining districts will be added in alignment with their eSchoolPlus implementation.


Examples of student data available in the dashboards include:

•   Demographic Information

•   Assessments

•   Grades & Credits

•   Attendance

•   Discipline


For questions or to receive more information on the Arkansas Ed-Fi Dashboards, please contact Holly Glover at 501-683-4230 or holly.glover@arkansas.gov

Arkansas FFATA Reporting System launched!

Arkansas FFATA Reporting System launched!


Research and Technology has built a new system in the form of Arkansas FFATA Reporting System to bring Arkansas into compliance with FFATA (Federal Funding Accountability and Transparency Act). The system was launched on May 28, 2013 and will be maintained and used by ADE, Fiscal and Administrative Services for FFATA reporting.

Here's the direct URL: https://adedata.arkansas.gov/ffata/
Statewide Longitudinal Data System (SLDS) Survey - Make your voice heard!

Statewide Longitudinal Data System (SLDS) Survey - Make your voice heard!
 


Beginning with its 2005 award of a Statewide Longitudinal Data System (SLDS) grant from the Department of Education's Institute of Educational Sciences, the Arkansas Department of Education (ADE) has deployed new data systems to support improvements in teaching, learning, and student performance in the state.

ADE has asked Metis Associates, an independent research and evaluation firm, to help them learn how educators are actually using the data that are available in schools.   To that end, we are requesting that all teachers, school administrators, district administrators and co-op staff complete a survey to learn about your experiences with data systems that are currently deployed, and how you use such data.

Every person who completes the survey will be entered into a drawing for an iPad.  Two iPads will be awarded. 

The survey can be found by following this link:

http://www.metissurvey.com/FS/lds.html

Please complete the survey as fully and candidly as possible by April 12, 2013. Your individual responses will be anonymous. We thank you in advance for your patience and the time you spend in completing this survey.

If you have any questions or concerns about this survey please contact Lori Ramsey at 1-877-638-4769 or lramsey@metisassoc.com

Data Request Management System (DRMS) - LIVE! on Statewide


Data Request Management System (DRMS) - LIVE! on Statewide


Research and Technology has built a new system in the form of Data Request Management System (DRMS) to receive and facilitate data requests. The tool is accessible thru the Statewide Information System Reports launch pad - https://adedata.arkansas.gov/statewide/.

Here’s the direct URL: https://adedata.arkansas.gov/drms/

Audience: The DRMS tool is only for External Agency data requester/users. ADE Employees will continue using SharePoint Report Management System (RMS) to log their data requests, as before.

Release of LEA Management System (LEAMS) and Contact Person Address Book (CPAB) Tools

Release of LEA Management System (LEAMS) and Contact Person Address Book (CPAB) Tools

The purpose of this announcement is to 
release of two major tools – LEA Management System (LEAMS) and Contact Person Address Book (CPAB) on the ADE Data Center website by the Research & Technology division. The LEAMS is updated automatically once the school data is updated in APSCN and the CPAB is automatically updated off each Statewide Information System (SIS) cycle submission.  Both tools are based off data feeds from the district-certified data available in the ADE’s State Data Warehouse. All data files displayed on LEAMS and CPAB tools are easily exportable into Microsoft Excel format for an end-user.

LEA Management System (LEAMS)

LEAMS is one stop guide for all active LEA’s (Local Education Agency) for the current school year, 2012 – 2013. LEAMS displays LEA information (Number and Name) along with address information for all LEA’s across the state and has four major segments:

  1. Co-operatives
  2. Districts
  3. Schools
  4. Counties

Direct Link - LEA Management System (LEAMS): https://adedata.arkansas.gov/leams/

Contact Person Address Book (CPAB)

CPAB is one stop guide for all levels (Co-op; District and School) of LEA contact person’s (coordinator’s) information for the current school year, 2012 – 2013. CPAB has six major segments:

  1. Contact Person – Co-Op File: Lists All Co-op Superintendents contact information.
  2. Contact Person – District File: Lists All District Coordinators contact information.
  3. Contact Person – School File: Lists All School Principals contact information.
  4. Directory – Co-Op File: Includes Co-Op Superintendent and Co-Op mailing and shipping addresses.
  5. Directory – District File:  Includes District Superintendent and District mailing and shipping addresses.
  6. Directory – School File: Includes School Principal and School mailing and shipping addresses.

Direct Link - Contact Person Address Book (CPAB): https://adedata.arkansas.gov/cpab/

Statewide Information System (SIS) Reports - Updated

Statewide Information System (SIS) Reports

The Research & Technology Division has updated the Statewide Information System (SIS) Reports on the ADE Data Center website. The number of publicly-accessible reports has more than doubled, now totaling close to 1500 reports, ranging from school year, 2004-2005 to school year, 2012-2013. Data Reports are available for a variety of subject areas at the State (SEA), County, District (LEA) and School levels. The reports are generated from the district-certified data available in the ADE’s State Data Warehouse.

Direct SIS Reports Website Link: http://adedata.arkansas.gov/statewide/

The site was designed with uniformity at all levels (State, County, District, and School). A dynamic ‘search capability’ was incorporated into site to make it user friendly. Below are some of the new features implemented on the site:

  • New reports based on different subject areas were added to the Report Categories.
  • New main page navigation: The purpose of this was to give users flexibility in navigating and searching reports throughout the website. There are three ways to navigate the reports:
  1. Side-Bar Navigation: The traditional way to navigate the reports. On the left-side of the page, users can click on the menu, select the category, and then select a report to view.
  2. Category Navigation: This allows a user to select a category to open. When a category is selected, the menu on the left-side will open, which will have an opening animation to focus attention and then enable the user to select a report to view. This is more of visual-type navigation instead of going through the menu bar.
  3. Search Navigation: This allows a user to search a report without going through the navigation menu. The user can select a category to filter, and then search for a report. As an example, if the user selects “All” as the Category, then types “Enrollment” in Search, and then clicks the Search button, all reports containing the word Enrollment will be displayed. Select one of the reports, then it will redirect you to that report.
  • How to use this page: This is a tutorial section to demonstrate how to navigate the site.
Tell us about your experiences & be entered to win!

Beginning with its 2005 award of a Statewide Longitudinal Data System (SLDS) grant from the Department of Education's Institute of Educational Sciences, the Arkansas Department of Education (ADE) has deployed new data systems to support improvements in teaching, learning, and student performance in the state.

ADE has asked Metis Associates, and independent research and evaluation firm, to help them learn how educators are actually using the data that are available in schools.  
To that end, we are requesting that all teachers, school administrators, district administrators and co-op staff complete a survey to learn about your experiences with data systems that are currently deployed, and how you use such data.
Every person who completes the survey will be entered into a drawing for an iPad.  Two iPads will be awarded. 

The survey can be found by following this link:
http://www.metissurvey.com/FS/lds.html
Please complete the survey as fully and candidly as possible by April 22, 2012. Your individual responses will be anonymous. We thank you in advance for your patience and the time you spend in completing this survey.


If you have any questions or concerns about this survey please contact Lori Ramsey at 1-877-638-4769 or lramsey@metisassoc.com

Meet the Staff!

The ADE Data Center now includes a page dedicated to the Research & Technology Division staff. 

Staff names, pictures and contact information are listed and every few months, we'll highlight three staff members and they roles they plan on the team.

Click the "Staff" link at the top of the page or go directly to http://adedata.arkansas.gov/staff/.
Course Code Management

The Office of Data Quality and Management has worked with the Curriculum & Assessment unit to launch a new Course Code Management System. This new system is an online listing of all active, ADE approved courses for the school year with their necessary requirements. 

Users can use the system to search, filter, and sort courses, as well as print and/or export the information to Excel.

To access the Course Code Management System, click "Course Code Management' in the menu.

A tutorial on how to use the system has been provided on the page. Click here to view the tutorial.

Help Tutorials Now Available

Do you need assistance with using the Class Roster or Duplicate Enrollment Audit tools? Free video tutorials are available on iTunes U. Click
here for more information. 

Triand tutorials are also available. Click here to learn what topics are covered.
New Duplicate Enrollment Audit Website

The Arkansas Department of Education Office of Financial Accountability and Reporting has worked with the Office of Data Quality & Management to launch a new Duplicate Enrollment Audit website to manage students who appear to be enrolled in more than one school district simultaneously.  The new system, designed to speed response time, allows districts to review each student and confirm to the Arkansas Department of Education (ADE) that corrections have been made using an online form.  

NOTE: If you are using INTERNET EXPLORER, please make sure you are using the most recent version (IE8) for the site to work correctly. 

A tutorial video is available on iTunes U with step-by-step demos of the audit process. To download this demo, open iTunes and click on iTunes Store (note: if you do not have iTunes on your computer, you can download it for free at http://www.apple.com/itunes/). Enter “Duplicate Enrollment Audit” in the search bar at the top of the screen; the demo should display under the iTunes U heading. Click “Get” to download. You will now have the iTunes U heading in your library and will be able to watch the video by clicking ‘Play’.



ADE Data Center Tools

We’ve made some changes to the ADE Data Center today in an effort to make it easier for our visitors to use Arkansas educational data. Here are some of the data tools you can now find on the site:

ACT Reports: ACT’s annual high-school-to-college success reports for Arkansas schools.

Class Rosters: Allows teachers to verify their current class rosters for accuracy.

Data Dictionary: Documentation of data systems for ADE staff members.

GIS Maps: Interactive maps of Arkansas educational data.

State Fiscal Stabilization Fund: Arkansas documentation for the U.S. Department of Education SFSF program.

State ID Lookup: Allows educators to retrieve their State ID number.

Statewide Information: Annual public reports on Arkansas school data.

Triand Support: Educator support for Triand, Arkansas’s electronic transcript system.

Newsroom: Recent site update announcements and information about the site.

The ADE Data Center is always growing, so be sure to check back regularly for new features.

Questions & comments can be sent using the Support & Feedback form at the bottom of each page.

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